Planning an event and you need a few limos or fully fledged chauffeured transportation services.

How do you ensure perfect service from your limousine or chauffeured transportation providers?

If you are an event planner your life is so very hectic when it comes to the planning and implementation of a major event for your client or company. The devil is in the details and oh my, there are so many details. There are rooms to secure, flight details to coordinate, convention and banquet halls to book, limousine or chauffeured transportation to schedule, catering, events, lectures, videos, photographers, sound systems, the list just never seems to end.

Bringing all of this together can be a sheer act of will. With so many facets of the event to be planned down to the minutest detail, you cannot afford to have anything go awry. It must be pulled off flawlessly. You are the one in control, all systems are “Go” and the event depends solely on your ability to coordinate a thousand details and do so without a hitch.

So planning the transportation of the few dozen, hundreds and in some cases thousands of event goers is just one of the many details that you must attend to. However, a word of caution, other than the trip to and from the event by aircraft, the transportation you put in place is the first and most importantly…the last impression your clients and event participants are going to have of the whole event. Therefore, pulling it off flawlessly is mission critical.

Planning transportation services for an event can be a daunting task. In most cases your event participants are going to show up on several different flights over the course of several hours or even days and pulling such a task off takes meticulous planning and a well coordinated effort in order to get all of your people where they need to go. Such a task not only takes great planning, it also takes working with the very best chauffeured transportation services available.

What makes a good chauffeured transportation service? How are you going to be able to discern which company is going to guarantee that your transportation needs are done with the precision of a Swiss watch? In this blog I am going to give you several tips that may help you find the perfect transportation service that will ensure that the “first and last impression” is the very best possible.

These are the steps that can you can take to ensure perfection:

1. Take the time to investigate several companies and ask for references of services they have provided for events that were similar in size and scope of your project.

2. Speak directly with the event coordinator that worked with that company and ask hard questions that will address any concerns you may have about your event.

3. Ask the Chauffeured service provider about their policies toward VIP’s and their overall system of executing such an event.

4. Find out how they handle emergencies, and what systems they have in place if something goes amiss.

5. Find out the size of their fleet and ask how many vehicles they are going to keep on “Stand By” if a vehicle breaks down or a driver is late.

6. Ask what system they use in order to turn your manifest in to an actionable pick-up and drop-off plan.

7. Have them tell you about the technologies they have in place to ensure on time service. Do the have GPS, cell phones or radio dispatch, a chauffeur training plan, an emergency back-up plan? These are all valid questions that will just further ensure success.

8. From a liability standpoint, make sure they have all of the proper licensing, insurances and bonding that is required by the state authority where your event is taking place.

9. If possible make sure that the company you choose has a good reputation with the venue of the event.

10. Ask who you are going to be working with throughout the entire process and make sure that they are going to be on duty at the times your event transportation needs take place.

11. Ensure that you have multiple communication paths established in order to ensure that a system to talk with the transportation coordinator you are working with can happen no matter where you are.

These are a few simple steps that you can take in order to make absolutely certain that you are working with the right company and that you have the right plan in place. If you follow these simple steps and take the time to investigate the limousine or chauffeured transportation service you are opting to work with, you will make a great “first and last impression” of your event is and guarantee it turns out perfect. Good Luck!